Best way to organize logins for a growing site with many separate tool accounts

abubakar1012

Hi everyone, I run a content site called Crabguide, is one of our recent guides, and as the site has grown, I now have separate logins for hosting, WordPress admin, email marketing tools, a few community forums, and analytics tools. Managing all of this manually in my head or a plain notes app is getting risky.

I am setting up LastPass properly for the first time and wondering if folders or shared folders make more sense for organizing this many unrelated accounts, versus just relying on tags or search. Also, curious if anyone has tips for safely storing recovery codes alongside the main password entries.

Thanks in advance!

Alejandra A

Hello @abubakar1012,

Welcome to the LastPass Community!

Thank you for choosing LastPass, regarding organization of your items. The folders options are to keep everything properly organized by categories for example you give it the name social and place all social sites such as Facebook, Instagram, X, LikedIn, etc. or choose Finance and place all your bank sites inside that folder.

The shared folder in the other hand is for organizing items but organizing folders with items that you need to share to a group of people. For example, let's say you have a marketing department that will handle all social media, so you create the folder social or marketing and add these people to it.

If you want to store recovery codes with your password items, I recommend using the notes section that is located almost at the bottom of any password item so in that way you have everything in one place.

Kind Regards,